To all members,
The Belper Harriers AGM will be held on Tuesday 25th January 2011 at The Devonshire, Bridge Street, Belper at 8-30pm. All paid-up members of Belper Harriers are invited to attend this important event. As always, the committee are keen to encourage as many members as possible to come along on the night.
As in previous years, there will be a shorter than usual training run from the BLC, starting a little earlier than normal at 7-00pm. Please note that changing and showering facilities are available at the leisure centre on payment of £1 at reception to cover use of the showers.
I have compiled a draft meeting agenda, which is attached to this message. Members are invited to put forward, in advance, any motions for consideration; details of which must be lodged via e-mail with the Club Secretary by the end of Sunday 16th January 2011 at the latest. Should there be any additions to the agenda as a result, I will then send out an updated version in the week prior to the meeting. I will also be sending out a copy of the minutes from the previous AGM (February 2010) to enable members to read through these prior to the meeting and to note any corrections or matters arising to be raised on the night. In addition, if we are able to complete any of the officers’ reports far enough in advance I may also be in a position to distribute these prior to the date of the meeting.
The format of the meeting will be as follows: The first session will cover matters relating to essential constitutional business, which we are required to address as the key part of the AGM. There will then be a break during which a buffet will be available. The second session will consist of presentations and discussions relating to both the previous year, and to the year ahead. There will, of course, be an opportunity for other subjects to be raised and discussed under ‘Any other Business’; details of which must also be lodged in advance with the Club Secretary by the end of Sunday 16th January 2011 at the latest. If you are unable to attend but would like to raise something, please e-mail this to me and I will then gladly put it forward on your behalf.
Whilst it is important that we allow the necessary time for both constitutional business and constructive discussions, it is essential that we keep the meeting to a realistic running time of around 2 hours (excluding the buffet break) in order that the maximum number of members are able to stay for the full duration. To this end, the Chair may cut short any items that encroach on this schedule. If required, further discussions on particular subjects will be scheduled for separate meetings at a later date.
It is important to stress that all members have a say in the affairs of the club, and how it is run. All members are eligible to: propose motions at the AGM; vote on any motions put forward by others; give their opinion on any subject discussed, or put themselves forward for any of the committee positions (Chair, Secretary, Treasurer and Publicity Officer).
NB. ALL VOTES TAKEN AT THE AGM SHALL BE DECIDED ON A SIMPLE MAJORITY, THE CHAIRMAN HOLDING A CASTING VOTE. ONLY FULLY PAID-UP MEMBERS PRESENT AT THE MEETING SHALL BE ELIGIBLE TO VOTE.
The committee look forward to your attendance at and involvement in the 2011 AGM. Please forward any ‘apologies for absence’ to me via e-mail.
Club Secretary, Belper Harriers Running Club